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FAQ

Answers to the most common questions about the Jamboree

West Sussex International Jamboree.

To many, the camp is known as WS but the decision to change was made to show those outside of the area that our event is a jamboree, an international camp, and something we want the world to recognise.

We could not use the name West Sussex Jamboree as this would create confusion with the World Scout Jamboree (also WSJ).

The next WSIJ will take place from 6th-13th August 2022.

WSIJ2022 will take place at The South of England Showground, Ardingly, West Sussex, RH17 6TL, UK

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WSIJ is open to Guides, Scouts, Explorers and Rangers between their 10th and 18th birthdays at the time of the camp, as well as adults leading or helping with their group.

Groups can come from anywhere in the UK or overseas, but places for UK groups not from the West Sussex area will be limited so apply early!

We also welcome adults, from the UK and overseas, as volunteer camp staff. For details on the roles available, see the Volunteering at WSIJ pages of the WSIJ website.

The WSIJ 2022 camp fees are below and include a t-shirt, scarf, WSIJ 2022 and sub camp badge for all except infants under two years of age.

Participants - £190.00

Young Leaders - £190.00 *

Adults with groups - £60.00

Youth Service Team Members - £20.00 **

Children (aged three and older) - £10.00

Infants (aged two an under) - Free

Volunteer staff - Free ***

*Young Leaders pay the full camp fee as they are able to access the same programme of activities as participants. Each group can subsidise the fees of their Young Leaders, from their own funds, according to how much of the time they will be taking part in activities.

**Members of the Youth Service Team (YST) pay a nominal fee of £20 to reflect the limited number of programme activities they have access to. The cost of meals for YST members is not included in this fee and will be payable, in advance of the camp, as extra (in the same way as meals for adult volunteer staff are arranged). Details of meal costs will be published as soon as they are known.

***There is no camp fee for adults attending as volunteer staff but these people will need to pay for food, either to the group they are camping with or the central WSIJ catering team. The amount payable has not yet been fixed for those who choose central catering. The food payment for staff not being catered for centrally will be decided by the group they are eating with. There will also be extra charges for volunteer staff wanting inside accommodation, caravan hook-ups, extra badges, etc, which will be payable before camp.

The following picture shows the payment schedule (click on it to enlarge it). Please note: This is the schedule for payments to reach the WSIJ team – local groups will set their own payment deadlines to ensure they have funds in time to make the payments above.

By road (from M23):

1. Exit the M23 at junction 10 and take the A264 towards East Grinstead. 

2. At the first roundabout, continue straight along the A264.

3. At the next roundabout, turn right and head towards Haywards Heath along the B2028. The South of England Showground is signposted at this roundabout.

4. Continue through the villages of Turners Hill and Selsfield Common.

5. Just before you reach the village of Ardingly you will see the main entrance to the South of England Showground on your right hand side.


By road (from A23/A272):

1. From A23, take the A272 to join the B2036 in Cuckfield.

2. Continue along the B2036 and, at the next roundabout, take the first exit onto High Street.

3. At the next roundabout, take the second exit to stay on the High Street B2036.

4. At the next roundabout, take the second exit onto Ardingly Road

5. At the next roundabout, take the second exit onto Hanlye Lane

6. After about half a mile, turn left onto Borde Hill Lane

7. After about a mile, turn right onto Copygold Lane

8. After about 1.5 miles, turn left onto College Road

9. After 1.5 miles, turn left onto High Street (B2028)

10. Continue on the B2028 and you will see the Showground on  the left hand side.


By rail:

The nearest stations are East Grinstead and Haywards Heath. Visit the National Rail website (www.nationalrail.co.uk) for details of train times.


By air:

The nearest airport is London Gatwick (LGW), which is just 15 minutes away from the Showground.

WSIJ will be At The Theatre in 2022 - there are many ways this can be interpreted so get creative and think about how your group and sub camp can link in!

There are many ways you can keep in touch with WSIJ:

Facebook: WSIJ2022 (private group)

Facebook: West Sussex International Jamboree (public page) 

Twitter: search for @WSIJ2022

Instagram: search for @WSIJ2022

You can also reach the WSIJ Media Team by emailing [email protected]

You can find details of the WSIJ Privacy Policy here.

These are available in the Key Information area of the WSIJ website, or by clicking here.

The WSIJ Media Team will be filming and taking photographs throughout the camp, some of which will be used in national press and social media. 

WSIJ Media Team members will be easy to spot at camp and, if you know there are people in your group without photo/video consent, please ask them to tell anyone taking photos or video near them that this is the case.

WSIJ is a large scale event and, although we will do our best to ensure photographic and video consent is adhered to, this cannot be guaranteed.

For more information please contact [email protected]

The Showground is accessible for wheelchair users and others with mobility problems but please be aware that, away from the pathways, the ground can be quite muddy when wet. There are accessible toilets in many of the permanent blocks on site.

Large print versions, and other alternative forms of printed information, can be obtained by contacting [email protected]sij.org.uk.

We suggest a ratio of 1:6 leaders:participants and we ask groups not to come with an excess of adults. All groups must ensure they know and meet their Association's prescribed ratios, but please do not go too far over these as registrations from groups with a perceived excess of leaders will be queried. However, we appreciate that groups supporting participants with additional needs are likely to need additional adults.

Where groups have an excess of adults wanting to join them, please encourage them to register as volunteer staff (they can still camp with your group).

WSIJ can only accept registrations via our online booking system, available here.

If you have any problems using the system you can email [email protected]

No. Places are only confirmed after the WSIJ team have received and acknowledged your deposit payment.

If you are able to help us set up or take down the site, please contact [email protected] - we’d love to hear from you!

To register as a member of volunteer staff, you will need to know which role you want to apply for. Details of available roles can be found on the Volunteering at WSIJ page.

Once you know where you'd like to be, you can register here.

Please note: If you are under 18 and want to register as a member of the Youth Service Team, you will need a parent or carers permission to fill in the registration form.

The WSIJ Youth Service Team (YST) is a new group for 2022 and aims to provide an opportunity for Rangers, Explorers, and Young Leaders to attend WSIJ as volunteers rather than participants. YST members will support many of the onsite volunteer staff teams, gaining experience and skills in large scale event support, delivery, and management along the way.

The YST is open to any active member, aged 14-17 at the time of the Jamboree, from West Sussex Scouts, Girlguiding Sussex Central or Girlguiding Sussex West counties.

More information about the YST can be found in the Rangers, Explorers and YST section of the WSIJ FAQ.

All groups must register for WSIJ using our online booking system, available here.

Places are confirmed only after the deposit has been received and acknowledged by the WSIJ team.

If you are camping as a joint group please register each section/age group separately. Once you have received confirmations for each group, please contact the [email protected] and we will manually link your groups.

Whilst we will not block bookings from Districts/Divisions, we encourage large groups to consider breaking into smaller pools of people. Large Districts/Divisions camping together detracts from the feeling of adventure and excitement gained from camping with new people, and also makes it more difficult to gain a selection of groups from different geographical areas in each sub camp.

You are able to make changes to your group’s registration until 30th April 2022, after which no changes will be accepted.

Group payments to WSIJ 2022 are non-refundable so, where numbers decrease, groups need to decide their own local refund policy for participants who withdraw.

This will depend on the role you are undertaking at WSIJ, but many people have successfully done this in the past. All plans for using the Jamboree towards any element should be discussed and agreed with your Award mentor/co-ordinator.

There will be a separate sub camp for Explorer and Ranger groups, although these groups can also be placed in other sub camps. Further details will be available soon.

No, but we encourage these young women to apply as volunteer staff as an alternative.

No, all Rangers and Explorers attending as participants must camp attached to a group and a leader.

Young members aged 14-17 who are attending as members of the Youth Service Team can come without their own leader, as they will be staying on the YST sub camp and be linked with the YST adult leadership team for the duration of WSIJ.

The WSIJ Youth Service Team (YST) is a new group for 2022 and aims to provide an opportunity for Rangers and Explorers to attend WSIJ as volunteers rather than participants. YST members will support many of the onsite volunteer staff teams, gaining experience and skills in large scale event support, delivery, and management along the way.

The YST is open to any active member, aged 14-17 at the time of the Jamboree, from West Sussex Scouts, Girlguiding Sussex Central or Girlguiding Sussex West counties.

Yes. There is a small team of adults co-ordinating the YST who will act as leaders for this group during WSIJ.

Yes. Members of the YST will camp together, and be catered for, as a group. There is a small team of adults overseeing the YST and these volunteers will act as leaders for YST members during WSIJ.

We are asking all YST members to pay a nominal fee of £20. This is to reflect the fact that, when not working, they are able to access some activities, including the evening programme specifically for Rangers and Explorers.

YST members will also need to pay for their meals, in line with all other members of volunteer staff.

Yes. Although we don't yet know what format these will take, there will be opportunities for YST members to connect before WSIJ, and also get to know the adults that will be leading them.

Don't worry, being a YST member does not mean you'll just be cleaning toilets!

We hope to have YST members linked with several of the onsite teams at WSIJ (activities, camp centre, site services, media, etc) to give them opportunities to have new experiences and develop new skills.

All YST members will be supervised by adult volunteers and will be given any necessary safety briefings, training, before taking on roles that are new to them.

No - YST members will need to bring their own tents, bearing in mind that these will need to be fairly small due to space restrictions.

The YST co-ordinators may be able to help connect people happy to share tents if you are struggling to find a suitable tent. Please contact [email protected] for more information.

No. YST members are attending WSIJ as volunteers, rather than as participants, and so do not have access to the full programme.

The £20 camp fee for YST members gives them access to limited activities, when they are not working, including evening activities specifically for Rangers and Explorers.

'Working' hours will vary according to the teams and roles YST members are placed in., and each YST member will rotate through various teams and roles throughout the Jamboree.

All YST members will have breaks for meals and rest - each YST member will receive a rota of work before the Jamboree so that they know which roles they have been allocated to.

Yes, the camp is open to groups outside of these counties but numbers will be limited to ensure that members from West Sussex are able to attend. It is recommended that groups register and pay their deposits early on, regardless of where they are from, to secure their places.

Yes, but you will need to register your Guides and Scouts separately on the WSIJ booking system. If you do this, please email [email protected] and we will arrange to manually link your groups.

Ideally, yes. If you do not have an existing international link, the WSIJ international team will aim to link you an international group after you have registered.

If you have a link country that would like to be involved in WSIJ, but can't physically attend due to travel restrictions, talk to the WSIJ international team

There is no requirement to provide home hospitality to groups you are linked with, either before or after WSIJ. However, you may be able to help your link group find accommodation in a local guiding/scouting venue if they wish to stay in the UK outside of the main camp dates.

Yes. All groups are required to fill in NAN or REN forms, following usual Scout or Girlguiding procedures. The REN or NAN form for your group must also include any members of volunteer camp staff/youth service team members who are camping with your group. Please see the Scouts or Girlguiding websites to download or access the latest information and versions of the REN/NAN form.

 For Girlguiding:

REN Part 1

Part one must be sent to your commissioner prior to any financial commitment (around October 2021) giving the commissioner as much notice as possible to check your form, give approval, and ask any relevant questions.  

  • Make sure you have attached your draft risk assessments for travel to camp and your own camping area. You do not need to provide activity risk assessments as these will completed by the WSIJ team.  Share the completion of risk assessments with the leaders in your group.
  • Your risk assessments are fluid and should be added to and reviewed throughout your planning.
  • You need to attach your activity plan for camp. The activity plan should include additional activities you are considering, provided by the unit, over and above activities provided by WSIJ.
  • Have you thought about how you will get to WSIJ? These details need to be included on your REN.

Notes:

  1. The South of England Showground is an approved guiding venue.
  2. The License holder is the adult responsible for planning the event, including appointing teams for catering and first aid. The license holder needs to have a valid Going Away With qualification and A Safe Space Levels 1 to 3 (or accepted equivalents on GO).
  3. The first aider must be an adult with a valid 1st Response qualification or recognised external course (including completion of the Girlguiding 1st Response e-learning) on their GO record. 

REN Part 2

Must be sent to your commissioner by April 2022. You need to attach:

  • Detailed activity plan
  • Detailed risk assessments
  • Signed Home Contact Agreement

Who can be my home contact for WSIJ?

  • Someone that has completed level 1 A Safe Space
  • Someone that is not related to or has a close personal relationship to anyone in the group
  • Someone who can deal with an emergency in a calm and effective manner
  • The home contact must be an active member or recognised volunteer with Girlguiding (they must be on GO and have been through recruitment checks). They cannot only be a Trefoil member or Scout member. Visit this page for more details on setting up a Home Contact.

Yes.

Your risk assessment should cover travel to/from the site (if you are travelling as a group), your camping area, food preparation, any specific needs for the adults/participants you are bringing, any financial risks to your group from spending related to the Jamboree, and how you will deal with any injury/illness (for both adults and participants), amongst other things.


If you choose to have a group gateway then this will need to be included in your risk assessment.


You do not need to risk assess any activity provided by WSIJ as part of the on-site/off-site/sub camp or evening programmes, as this will be co-ordinated centrally.

Yes, but you need to ensure this fits within your allocated camping area. Every gateway must have a written risk assessment and, should you wish to include any moving parts in your design, this must be approved in advance.

Please get in touch with [email protected] if you need any further information.

As a minimum, at least one adult in your group must have a valid 1st Response (or recognised equivalent) qualification.

Groups are expected to be able to deal with all minor injuries and illness and must bring along a suitable first aid kit for this purpose.

Each group must ensure at least one adult has a valid 1st Response (or recognised equivalent) qualification at the time of the camp.

Medical facilities for more severe illness and injuries will be available on site, alongside safeguarding and wellbeing support for adults and participants, where needed.

Entry gates will be controlled by Guest Services during the day, who will only permit access to individuals with a camp ID or vehicles displaying a vehicle access pass.

Outside of usual gate opening times, a security contractor will be responsible for site security and Blue Gate will be locked. The only access to the Showground for adults outside of gate opening times will be on foot via Prince’s Gate, and only with a valid camp ID. If you know that you will need to arrive or leave the site outside of usual gate opening times you must inform Guest Services by 6.00pm on the relevant day.

Any young person leaving the site must be escorted by an adult – no unaccompanied young person will be allowed to leave.

With the exception of emergency vehicles displaying blue lights, there will be NO vehicle access to any part of the site outside of usual gate opening times.

Groups may park one trailer in their camping area, which must not move for the duration of the camp and fit fully within your allocated area. No vehicles may be parked in your camping area, these must be parked in a designated parking area.

Groups do not need to provide toilet tents as there will be plenty of toilets available on site.

However, should any groups choose to bring chemical toilets, these must be emptied into a designated chemical toilet emptying point only.

Yes, Young Leaders pay the same camp fee as participants and therefore have access to any of the programme activities on offer, including those specifically for Rangers and Explorers.

We would prefer all payments by BACS, where possible. The WSIJ account information can be found either on your booking confirmation email or by logging in to the WSIJ booking system.

When making a payment please use WSIJ2022 followed by your booking reference number as the payment reference. If you are unable to pay by BACS, please email [email protected]

Please note: We cannot accept cheques originating from outside of the UK. You can view your payments using the Payments and Balance page on the online booking system.

Yes! However, we do not yet know what rules and restrictions will be in place around travel to and from the UK at the time of the camp, so please keep an eye on your own country's travel advice and the Entering the UK pages of the UK Government website.

The payment schedule for international groups is different to that of UK groups, in recognition of the challenges that international travel brings during the pandemic.

For all international visitors (adults and participants) there is no need to pay a deposit to secure your place. The two required payments are:

First payment - due no later than 12th February 2022:

Participants - GBP £140.00

Adults - GBP £40.00

Non-participant child - GBP £10.00


The second and final payment is due no later than 31st May 2022:

Participants - GBP £50.00

Adults - GBP £20.00

Non-participant child - GBP - £0.00

You can see a visual version of this information here.


Yes. All volunteer staff must pay an amount (to be confirmed) that covers the cost of meals. These will be provided centrally during the event with the fee being payable in advance.

Yes, all participants, adults, and volunteer staff must be registered as members (or affiliates) of a recognised WAGGGS Member Organisation or WOSM National Scout Organisation.

Yes. Once you are registered, the WSIJ international co-ordinator will work to link you to a suitable UK group. Please be aware that large groups may be asked to split and link to several smaller UK groups. On occasion, mixed groups may be requested to separate boys and girls to suit the sleeping arrangements available.

It is the responsibility of every international group to check if they need a visa to enter the UK before registering for WSIJ 2022. Visa requirements vary and groups are advised to check the Entering the UK pages of the UK Government website for further information.

Letters to support visa applications can be requested from the WSIJ international co-ordinator once groups have completed their registration, paid their deposits, and provided names of those travelling as part of their group.

Yes, groups and camp staff are responsible for arranging their own transport between their arrival point in the UK and the WSIJ site, unless other arrangements are specifically and directly agreed with your UK link group, if you have one.

We do not yet know what rules and restrictions will be in place around travel to and from the UK at the time of the camp, so please keep an eye on your own country's travel advice and the Entering the UK pages of the UK Government website.

Please note: England, Scotland, Wales, and Northern Ireland can have different rules regarding travel. If your group is planning to arrive in, or leave from, an airport in Scotland, Wales, or Northern Ireland, please ensure you double check their arrival/departure regulations for travel into and out of England.

We also do not yet know whether there will be a need for international visitors to show proof of COVID vaccination to enter the UK.

There is no equipment that can be hired directly from WSIJ. Some UK groups may be able to provide support, especially in relation to providing tents, but this cannot be guaranteed. Contact your UK link group or get in touch with the WSIJ international team ([email protected]) for more information.

There are no tours available through the WSIJ team but international groups are welcome to research and make their own arrangements.

Whilst some UK groups may be able to offer home hospitality this cannot be guaranteed, particularly as we do not know what COVID restrictions may still be in place at the time of the Jamboree.

If you wish to explore home hospitality as part of your visit, please contact the group you are linked with in the UK as arranging this is not included in the role of the WSIJ international team.

Any adult attending WSIJ (other than as a Day Visitor) must have a valid DBS certificate.

WSIJ requires every adult attending the Jamboree to have completed their organisation's safeguarding training to the level relevant to the role they hold at WSIJ.

This training must be valid through 6th-13th August 2022.

Cars can be left in designated parking areas during WSIJ. No cars must be left or parked in camping areas.

All cars parked on site will be accessible 24 hours a day. However, outside of usual gate opening times, there will be an extended walk along the main and perimeter roads to reach vehicles.

If you know your vehicle will need to leave the site outside of usual gate opening times, please notify Guest Services by 6.00pm on the relevant day.

No bicycles are not permitted on site, other than those brought and used by the onsite medical team.

Yes. There will be limited caravan/motor home parking in a dedicated area of the site. Spaces must be booked in advance (booking will open later in 2021).

Caravans and motor homes are not permitted in the main camping areas.

A limited number of Individual and shared rooms are available, at an additional cost, for volunteer staff or those with a medical need. A separate booking form for indoor accommodation will be available in the later stages of 2021.

The possession and use of drones on site is prohibited, other than by specific members of the WSIJ Media Team.

Yes, the Registering for WSIJ section of the FAQ gives details of the cost for non-member children. 

Please note: There is no formal activity programme for non-member children and no childcare facilities are available on site.

No. Any non-participant children brought along to WSIJ remain the responsibility of their parents/carers at all times.

Central catering will be available to volunteer staff, the cost of which will be payable in advance (cost TBC).

Volunteer staff can also choose to eat with the group they are camping with, in which case the cost of this will be decided by that group.

Yes. Food deliveries should be directed to enter the site through the North Gate (opposite The Gardners Arms pub) and follow the one-way system to Blue Gate. All deliveries must be collected from the Young Farmers shelter by the Blue Gate. You must provide equipment and/or help to move your delivery. An adult member of your group MUST be present at Blue Gate for the collection.

Food deliveries must not be arranged for arrivals day (Saturday 6th August) due to the volume of other vehicles and people on site.

Please inform Guest Services (based at Blue Gate) in advance of any food deliveries your group is expecting to arrive during WSIJ and provide the following information:

1. Name of the person who will be on site to receive the delivery

2. Name of the person who placed the order

3. Contact mobile phone number for person receiving the order

4. Group name and sub camp

5. Name of the supermarket making the delivery

6. Expected delivery time

No fires of any form are allowed but gas BBQs are permitted. 

With a large number of people on site, the risk of fire is high. Each group is asked to take special care and bring at least one working fire extinguisher and marked fire buckets with them.

Fire breaks will be marked on each sub camp and will be monitored by sub camp teams. Please do not obstruct these with vehicles or tents at any time; any obstructions will have to be moved immediately and without question.

In the event of a fire, please notify a member of volunteer staff as soon as possible and evacuate the immediate area.

Spare gas bottles MUST be kept in the central fuel store, with access to this area strictly controlled by Site Services. Groups should clearly label their bottles for easy storage and identification.

4G coverage is available across the Showground but may be affected by the number of people on site.

Each sub camp HQ will have cold storage facilities that can be used for the storage of medicines only.

Sub camp fridges cannot be used to store food for groups, but facilities to re-freeze ice blocks will be available.

All waste water must be filtered and disposed of at a designated disposal point; do not empty water on or around your camping area.

There are waste water disposal points at all trailer toilets and at the rear of the Red Gate toilets, adjacent to the long stay car park.

Do not lift any man hole coves or dispose of waste water into chemical toilet emptying points, with the exception of the marked point to the rear of the Red Gate toilets.

There will be several disposal points around the site and refuse will be collected daily. Please ensure all rubbish is placed in the bins at refuse points.

At the end of WSIJ you must remove all items from your camping area (including gateways, broken equipment and tentage, etc). There is no option to leave items for disposal by the WSIJ team. 

Recycling options are currently being assessed and further details will be published once this is confirmed. However, you may wish to consider removing recyclable packaging from foods ahead of arrival (where appropriate) to reduce the potential waste you are bringing to site.

There won't be a bar, but there will a dedicated area where those aged 18+ can bring their own drinks and meet up with others.

All adults on site need to adhere to guidelines from both organisations around the consumption of alcohol at events:

Scouts: Alcohol and Scouting

Girlguiding: Going on residentials - take care with alcohol

There will be designated smoking areas near each sub camp.

You must not smoke in any other areas, including the use of e-cigarettes or vapour devices. Each smoking area will be provided with a sand bucket for cigarette butts. Please do not discard smoking paraphernalia on the floor.

Pocket knives are prohibited for participants and must not be brought on site.

Adults are strongly advised not to bring them unless there is a justified need, Where adults do bring pocket knives on site, these must be non-locking blades less than three inches in length (7.62 cms). They may only be carried when they are to be used and must be stored securely at all other times.

No animals must be brought onsite for the duration of the Jamboree. The only exception to this is assistance dogs with prior agreement from the Camp Chiefs.

There is no formal programme of activities for non-participant children.

Some activities may require extra permissions and, in this case, confirmation of permissions will be included within the online booking system.

We’d love to hear from you if you have any great ideas for activities (and particularly if you can help deliver these or know people who can). Get in touch via the Contact page.