There will not be any conflict of crossover with your regular programme, but activities will enhance the programme areas.

We have the Day Visitor rate, for anything else, please discuss unique circumstances with Abi and her team and we’ll work to come to a solution.

We are looking to get 1800 young people, and currently have numbers indicated at 1350. Should we look to be falling short, we will advise but we are confident it won’t come to that.

Children of Leaders (no activities – £15), siblings in a unit. Unfortunately we can’t offer a discount for siblings participating in the camp as young people.

If they pay full price, they get full access to the camp activities, if they pay the leader fee, they won’t get access to all activities. Budget and volunteers allowing, we may attempt to provide a Young Leader session for some activities, but this can’t be guaranteed at this stage.

No generators, power is available at sub camps for charging, and rooms can be booked at the Arthur Rank Lodge.

Yes

At this stage we aren’t committing either way, but need to prioritise other areas of the camp first. If we have space, budget, and can staff it, we won’t rule it out.

Yes, all groups (International and UK) must be registered members or affiliated members of WAGGGS or World Scouts.

Yes, you can, we will work with you to arrange this.

Entry to the UK varies from country to country. Visa requirements will depend of the individual country, go to https://www.gov.uk/uk-border-control/before-you-leave-for-the-UK for further information.

Most countries who are exempt from visas will however, need to obtain an Electronic Travel Authorization (ETA), go to https://www.gov.uk/guidance/apply-for-an-electronic-travel-authorisation-eta for further information.

Yes, once you have registered, paid camp fees & National HQs have  confirmed membership / qualifications you can request a Visa Support letter from the International Coordinator.  Once this has been completed a letter of support will be issued.

This is via instructions on the online registration.

The camp does not have equipment for hire but will work with you to find some.

There are no tours specifically arranged by the camp, however link groups may be able to help with this depending on areas which are to be visited.

All adult volunteers attending should be able to confirm that they have completed their own organisation’s recruitment vetting procedures and training necessary to be with young people.

Yes, all international camp staff, will be required to pay an advance registration camp fee and for catering.

No, it is every groups/individual responsibility to arrange transport, although some linked groups may organise this.

We can only accept volunteers who are 18+ years at the time of the camp to join the camp staff, under 18’s are welcome to attend as part of an International Group for the main camp but must be accompanied by an adult leader.

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please see our adjustment statement. 

This is something which can be discussed with the sub camp team and first aid teams – depending on what the medications is and how it needs to be stored  

There will be a form which can be completed in advanced of the camp which with your permission will be shared with those areas which need to know

A new addition to WSIJ25 will be The Rainbow Hub 

Over the last 10 years rainbow cafes and hubs have become a central and much needed area within a jamboree site.   It has served multiple purposes at previous  Jamborees , as an activity and entertainments hub for daytime and evening activities,  as a social area to chill out and  make friends and most importantly a safe space without judgement for anyone to come, talk, make friends, and even be used as a listening ear of sorts for our young people and adult leaders alike.  

The aim of the space to provide a safe area for young people &   adults to come for a chat and find support with any problems they may have during the camp or to direct them to another part of the safeguarding and welfare team,   

This will be made up of a team of Girlguiding and Scouting members who will provide support to young people and adults who need a space away from the main activities of the camp. The space will be a sensory break out space, which will have activities, sensory lights and a chill out space,  

The site is secure as far as possible, with all visitors to the site having to be pre booked, all adults will have to hold a DBS, and any visitors who do not hold one will be escorted at all times, Security will be in place at all times, there are strict risk assessments in place for the event  

Yes they will need a Girlguiding or Scout DBS

We have a fully function first aid team which will  handle any major incidents, or things which can’t be dealt with by the unit leaders or sub camp teams, the level of first aid cover is as per the required level for a camp of the size of WSIJ

This would be managed between the unit leader, sub camp team and media team. 

There is a major incident plan in place and this will be followed along with any risk assessments in place,

That depends on how many volunteers we get, you would be rostered several “shifts” over the course of around 12 hours each day with several breaks included for meals etc.

Absolutely, most shifts will be in pairs. There may be the odd occasion we might ask you to do something alone for a bit if there is the need.

Of course, however we can’t guarantee you can eat at a particular time every day and remember they may be on the opposite corner of the site.

We will ask everyone in the team what key parts of the Jamboree they would like to see and make every effort to accommodate these requests. We do however have to man certain gates throughout.

We very much hope so, we plan to meet a couple of times before the event, including a site visit to Ardingly. Whether these meetings are all in person or on teams will depend on where volunteers are located, we have already had International Volunteers sign up so they will be invited to join via Teams if practical.

There will be 24 hour access for adult pedestrians who have full site passes via Princes Gate, all other access must be via Blue Gate. 

The North and South road access gates will be open between 07:00 – 23:00. 

Blue Gate will be open between 08:00 – 22:00. 

All site visitors, deliveries and arrivals should enter via the Guest Services HQ at Blue Gate, and must only arrive during gate opening times. 

Participants should only enter and exit the site via Blue Gate and must only arrive during gate opening times. All participants entering or leaving the site must check in and out via the Guest Services HQ at Blue Gate. 

All arriving vehicles should enter the site one way system via North Gate (opposite the Gardners Arms Pub). Once vehicles have entered North gate they should follow signs and cones around the perimeter to the Blue Gate Car Park. Coaches arriving carrying participants will be allowed onto the site via Blue gate and exit via Horse gate. Vehicles will exit the site using South gate (Ardingly Village end). 

No vehicles are allowed onto the main site without a Vehicle Access Pass after 14:00 on 2^nd August. 

Vehicle Access Passes are for Site vehicles and are only available in limited circumstances via written application to Site Services. 

All on site parking will be outside the blue gate and secured within the perimeter gates overnight. 

All vehicles parked within the perimeter should display a car information sheet (available from Guest Services HQ), this does not confer right of access onto the main site and is purely so we can contact a vehicle driver if required. 

Vehicles which need to leave site outside of the gate opening times must be notified to Site Services by 18:00 that day. 

Groups may park one trailer in their camping area, this must not move for the duration of the camp, and must fit within your allocated area. No vehicles may be parked in your camping area. 

No vehicles will be permitted on site, with the exception of pre-approved WSIJ or SEAS vehicles.  

Vehicles must adhere to the 5mph speed limit. 

Pedestrians have right of way on the site at all times, all drivers must give due consideration to their safety. 

Vehicles should be parked considerately on the internal road system. Vehicles must not be driven or parked on the grass. 

Leaders/Staff carrying equipment in vehicles will be allowed to drive onto the site between 17:00 – 20:30 on Friday. Entry to site will be via North gate then Blue Gate. Exit for vehicles will be via Blue gate then South Gate.  

Groups may pitch as many tents as they wish within their allocated area. Two leaders from each group may camp overnight by prior arrangement with Sub Camp Leaders. Security does not start until Saturday therefore if you are not staying on site, valuables should not be left on site. 

Perimeter gates will be open at 07:30 for arriving participants and leaders. 

Coaches will enter the site via North Gate and proceed around the site perimeter to Blue Gate where they will enter the main site. Coaches will be directed to the loading/unloading area at the rear of the Norfolk Pavilion. Coaches will then proceed around the inner perimeter road and exit the site via Horse Gate and latterly South Gate. 

Where possible, group kit should be consolidated into the minimum number of vehicles prior to arrival and these vehicles should proceed through the Blue Gate (vehicle gate) accompanied by the leader in charge. These vehicles will be allowed to drive to their designated camping areas to unload.  

Groups will be allowed to drive vehicles carrying group kit onto the site between 08:00 – 14:00. 

Personal kit can be taken to site in designated vehicles but Guides/Scouts should be prepared to carry their own kit if vehicles are not available. 

Groups should assemble in the assembly area outside blue gate. Once the group is complete the leader in charge needs to register arrival at guest services, once booked in the group will proceed through the pedestrian at Blue Gate to their camping areas. 

Groups will be allowed to leave one trailer in their designated camping area, this must not move during the event. Consideration should be given to protection of the grass. 

Vehicles should exit the site via Blue Gate (vehicles gate). 

All vehicles must be offsite by 15:00. 

Perimeter gates will be open at 07:30 for vehicles, blue gate will be open to all vehicles from 8am and vehicles will be able to proceed to camping areas. 

Young people to be off site by midday and rest of units and their equipment by 2 pm.  A checklist will be provided and needs to be completed and returned to Sub camp HQ to say your camping area is all clear.  This is so we do not end up with rubbish to clear up after units, which has happened in the past. 

All arriving traffic will enter the sites’ one-way system via North Gate (opposite the Gardner’s Arms Public House). Traffic will proceed around the sites perimeter road to the Blue Gate, at this point the majority of vehicles will be directed into the adjacent car park. Only designated site and delivery vehicles will be allowed to proceed along the perimeter road and onto the main site. 

Visitors will then enter the site on foot via Blue Gate and report to guest services for their visitor pass. Disabled Blue Badge Holders should notify car park staff who will try to accommodate any requirements. 

Scout or Guide group visitors (not HQ invited guests) arriving at the site for All Sections Day on will enter the site via North Gate (opposite the Gardners Arms pub). Vehicles will be directed to a parking area within the site perimeter adjacent to the gate.  

Visiting groups should assemble in the parking area before proceeding on foot to Green Gate where they must be collected by a representative of the Troop, Pack, Group and escorted into the site. Visitors must also ensure that they sign in with Guest Services representatives at Green Gate. Visitors remain the responsibility of their group at all times. 

During the day, 08.00-22.00, gates will be controlled by Guest Services, who will ONLY permit vehicles displaying a WSIJ vehicle access pass. After 22.00 our contractor will be responsible for site security and Blue gates will be locked. The only access to the showground between 22.00 and 08.00 for adults will be ON FOOT via Prince’s Gate, and only with a valid camp ID.  

Under 18’s leaving site not for activities must be escorted by an adult, no unescorted young person will be permitted to leave site.  

If you anticipate arriving or leaving between these times you should notify Guest Services by 18:00 that day. With the exception of emergency vehicles displaying blue lights, there will be NO vehicle access to any part of the site 22.00-08:00.  

Site services will clean the toilets and replenish toilet paper and soap at regular intervals, please be patient while this is going on. If any toilets are found to be in a poor state, please report this to your Sub Camp HQ. Between these cleaning cycles Sub Camps will operate a roster for basic toilet checks and sweeping out by groups. 

Please remind everyone that the site is an agricultural showground, which is used for exhibitions of live farm animals.  Extra care should be taken with basic hygiene routines, especially in washing hands before preparing and eating meals.  

WSIJ provides limited recycling for clean cardboard, glass, tins, and plastic bottles. Please use the correct, clearly marked bins at the waste points. 

To reduce waste, consider removing recyclable packaging from your food before arriving. 

Daily waste collection will take place. 

• Put all rubbish in bin bags. 

• Do not overfill bags, they need to be collected by hand 

• Double-bag food waste  

At the end of WSIJ, please take away any items like gateway signs, broken equipment, or tents. 
Do not leave them behind for WSIJ to dispose of.

All waste water must be filtered and disposed of at designated disposal points, please do not create a health hazard by empting water on or around your camping area. 

Disposal points are located at all trailer toilets and at the rear of the Red Gate toilets adjacent to the long stay car park. 

Do not lift any man hole coves or dispose of waste water into chemical toilet emptying points (except the marked point at the rear of the Red Gate toilet) 

No fires are allowed.

Gas BBQ are permitted. With a large number of people on camp the risk of fire is high. Each Pack/District is asked to take special care and to bring at least one working fire extinguisher with them along with marked fire buckets. Fire precautions are the responsibility of your sub camp teams.  

Fire breaks will be marked on each sub camp. Please do not obstruct these with vehicles or tents at any time. Any obstructions will have to be moved immediately and without question. 

In the event of a fire, please notify a member of camp staff immediately and evacuate the immediate area. 

If you are hiring catering equipment such as cookers that are being delivered straight to site, you MUST inform your Sub Camp leaders in advance of which company you are using and an estimated delivery time. Most firms will deliver during the working day prior to leaders being allowed on site in the evening. Deliveries MUST NOT be arranged for Saturday as they will not be allowed on site. 

Please note that there are no electrical feeds to camping areas, therefore please ensure that you have hired equipment powered by gas bottle. 

Site Services will also coordinate the collection and central storage of items at the end of camp, groups may be asked to assist with moving items.

Spare gas bottles MUST be stored in the central fuel storage location. Access to this storage area will be strictly controlled by site services; groups should clearly label their bottles for easy storage. 

There will be a gas supplier delivering prebooked gas to site for groups to purchase replacement bottles, the process will be confirmed via sub camps nearer the event. 

There will be designated smoking areas on site near each sub camp. In line with Scouting/Guiding policy, please do not smoke in any other area, this includes the use of “e-cigarettes” or vapour devices. Each smoking area will be provided with a sand bucket for cigarette butts. Please do not discard smoking paraphernalia on the floor. Please refer to Scout/Guide fact sheets for further information.